YOBC is committed to providing an advanced classical music experience to talented musicians while keeping tuition as low as possible. Parent volunteers play a vital role in our mission by helping out with rehearsal and concert operation. Parents are required to contribute 8–10 volunteer hours. We thank you for helping us to provide a rich musical experience for our students by honoring your volunteer commitment. Parents who are unable to make the volunteer commitment may opt to pay the volunteer waiver fee during registration.
If you have any questions about our volunteer requirement, or the duty you have been assigned, please contact our Volunteer Coordinator, Sue Busch, at: firstname.lastname@example.org.
Volunteer jobs include:
Communicates between musicians/parents and conductor/YOBC staff. Handles announcements and disperses pertinent information received from the Director or Volunteer Coordinator. Takes attendance at weekly rehearsals, sends weekly reminders to volunteer set-up parents, collects for conductor gifts, and helps Librarian with back-up music when needed. Large ensembles have 2 Liaisons who share the position.
YOBC Liaisons must agree to submit background clearances in accordance with new PA State law that requires background clearances for all volunteers who directly work with/supervise children. There is no cost to you for such clearances. See information here about obtaining necessary documentation.
Helps with Sunday rehearsal set-up for your child’s ensemble, or helps with snack stand sales. May switch with another volunteer if there is a conflict with any assigned dates. Volunteers are needed approximately 4-6 times throughout the entire year.
Snack Stand Coordinator (2 volunteers share job)
Takes charge of weekly snack stand inventory – purchases candy/soda/water and picks up pretzels for sale each Sunday. Helps to set up stand each week, along with Sunday volunteers, with items from the YOBC food locker. Needs to be able to arrive by 12:45 pm.
Snack Stand Close-out (2 volunteers share job)
At end of Sunday rehearsal – 6:30 – helps to break down the stand each Sunday, along with last-shift snack sales volunteer. Puts nonperishables such as candy back into YOBC food locker. Leftover food such as pretzels or cupcakes is sold or given away as needed. Counts proceeds from the day and gives the money to Operations Manager. Needs to be able to arrive by 6:10 to finish close-out by 6:30.
These volunteers are important to the smooth running of our concerts, held twice in the season – mid-November and mid- April. Volunteers have a variety of jobs – one is to coordinate (most coordinators pair with another volunteer), or assist with: stage crew, food, ticket, or YOBC apparel sales. Other jobs include lobby manager (checks and signs in all concert volunteers, troubleshoots), photographer (candids), videographer, ensemble chaperone, and usher. Works both fall and spring concerts of your child’s ensemble.
Candygram Coordinator (2)
The candygram coordinator is responsible for preparation and cleanup for the candygram fundraiser, as well as contacting the selected concert volunteers. The coordinator purchases the candy, arranges reimbursement through YOBC and prints up labels for the grams. The coordinator jobs will be filled by one Junior/Intermediate Division and one Advanced Division parent.
Candid photographers take photos of the students as individuals or in small groups during the dress rehearsal periods before YOBC concerts. Photos are taken while the students are rehearsing with their conductor and during their “down” time when they are relaxing and having fun. A camera with a reasonable telephoto lens (usually a DSLR), is needed for this kind of photography because of the difficult illumination in the school environment. Works both fall and spring concerts of your child’s ensemble.
Takes formal photos of all ensembles in the fall at concert time. May be asked to take formal photos of chamber ensembles in the spring.
Sets up shoots and schedules photographers for all 3 concerts both in fall and spring. Photographers share files with coordinator, who then coordinates with YOBC Office Manager to post them in website Gallery.
Elevated Camcorder Videographer
These videographers operate camcorders remotely during YOBC concerts. They control the zooming and aiming of the camcorder to highlight players who are playing their instruments during the musical pieces, changing the camcorder view from one group to another during the concert. Controlling the camcorder is not difficult but does require a little practice the first time (which can be done during the dress rehearsals preceding the concert day)
SPECIAL EVENTS HELP
Helps with registering and directing new applicants on audition days in April or May.
Volunteers help with the annual spring gala – usually held in March. Will help with coordinating donations or making up baskets, in addition to supporting the YOBC Board in selling tickets one or two Sundays prior to the event. May include some fundraising.
Jobs may include poster distribution for both fall and spring concerts, helping out with special events such as BCMEA String Day, YOBC Chamber Concert, Season Curtain Raiser or other YOBC events.
GENERAL ADMINISTRATIVE ASSISTANCE
Handles music from conductor, making copies of all music and scanning copies for website. These are scanned as pdf files, following YOBC protocol regarding separating parts and naming files. Sends as email attachment to YOBC Administrator or deposits in YOBC Dropbox. Fills out log sheet (itemized listing of parts) for each score to confirm all parts were received. Takes charge of the music after concerts – returns music to conductor after checking to ensure all parts are inventoried and none are missing. Handles both fall and spring concert music.
YOBC Apparel Sales Coordinator
Places merchandise orders taken online or at concerts/events, picks up order from local printing shop, delivers to concerts and other YOBC events.
Volunteer has some skills in layout design. Experience with publishing software helpful, but not necessary. May include some proofreading. Needed for both concert programs and posters.
Program Content Coordinator
Volunteer collects copy for the Fall & Spring programs to deliver to the designer in a timely way. Fall: update front/back matter and personnel rosters, program ads, conductors’ programs, program order, misc. Spring: update personnel lists, any new ads, changes; collect conductors’ programs; Senior Recognition data. This is NOT a design position. Requires attention to detail and good follow-up. Most can be done from home.
Good job for someone to work from home. Volunteer tracks the excused absences from submitted forms & attendance logs sent by YOBC Operations Manager, sends out reminders/notifications to unexcused students, and updates the master attendance list. Enters attendance data into YOBC database at the end of the season to prepare year-end attendance reports & awards.